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hr data analysis

Data Analytics And Its Role In Human Resources

Introduction – What is HR Data Analytics?

Organizations are sitting on a goldmine of data. This data can be used to improve a variety of business functions, including human resources (HR). HR data analytics is the process of using data to improve HR decision-making.

Through HR analytics, organizations can identify trends in employee behavior, performance, and retention. Additionally, HR analytics can be used to predict future needs and trends. By using data to improve decision-making, organizations can create a more strategic and efficient HR function.

So, in this guide, we’ll be discussing HR Analytics, including the field’s history, current developments, and what it can mean for your business.

What are the Benefits of HR Data Analytics?

There are many benefits that come with utilizing workforce analytics. Perhaps the most important benefit is that it can help organizations save money. For example, by using data to identify trends in employee behavior, organizations can prevent or resolve issues before they become costly problems. Additionally, data can be used to develop more targeted and effective training programs. This can lead to improved employee performance and reduced turnover.

Additionally, workforce analytics can help organizations improve their customer service. By understanding employee behavior, organizations can develop strategies for improving the customer experience. Additionally, data can be used to identify potential areas of improvement in the customer experience.

Finally, workforce analytics can help organizations make better decisions about their workforce. HR metrics can be used to identify which employees are most likely to succeed in certain roles. Additionally, data can be used to understand how different types of employees contribute to the organization. This information can help hr professionals to make decisions about hiring, promotions, and transfers.

What are the Challenges of HR Data Analytics?

Despite the many benefits of HR analytics, there are also some challenges that come with utilizing this technique. One of the biggest challenges is collecting the data. In order to utilize data effectively, organizations need to have complete and accurate data sets. This can be difficult to achieve, especially if data is spread across different departments or locations. Additionally, data sets can be incomplete if employees do not correctly input their information.

Another challenge that comes with HR metrics is analyzing the data. Even if organizations have complete and accurate data sets, they still need to be able to understand what the data means. This can be a challenge for organizations that do not have experience with data analytics. Additionally, analyzing data can be time-consuming and resource-intensive. Employing a data science team in your organization is a hugely effective investment, and even engaging a data science consultant or firm can reap huge advantages for your organization.

Finally, one of the biggest challenges that come with HR data analytics is making decisions based on the data. It can be difficult for organizations to trust data when making decisions about people. Additionally, data can be misinterpreted, which can lead to poor decision-making.

Utilizing HR Data Analytics In Your Organization

Despite the challenges that come with talent analytics and HR management, the benefits of this technique far outweigh the challenges. By utilizing data, organizations can improve their HR functions in a variety of ways. Additionally, data can help organizations save money and improve their customer service. When used correctly, HR data analytics is a powerful tool that can help organizations make better decisions about their workforce

According to Gartner, HR analytics (also known as people analytics) is…

“…The collection and application of talent data to improve critical talent and business outcomes. HR analytics leaders enable HR leaders to develop data-driven insights to inform talent decisions, improve workforce processes and promote positive employee experience.”

As a business owner, HR analytics is vital to being able to direct and optimize your business operations. Without employees, a business does not exist. Only by understanding your workforce can you understand how to best utilize your talent effectively, improving productivity.

A Brief History of HR Data Analysis

David Green, author of Excellence In People Analytics, breaks the history of HR analytics into 5 ages:

The Age of Discovery

This age started in 1911, when Frederick Taylor’s The Principles of Scientific Management became a foundational document in management practice. Taylor introduced the idea of optimizing business processes by measuring all aspects of employee activity. During this era measuring personnel impacts on production in a mass indsutralization scenario was the focus of research in this field. Human Resources was largely an administrative function at this time.

The Age of Realization

This era in HR data analytics starts in 2008. With the advent of the Internet and the ability of large organizations to gather large amounts of data quickly, an interest developed in developing top to bottom data analysis of all aspects of organizations. This is where “big data” first debuts, and the ability to correlate large data sets enabled organizations to understand their labor usage patterns for the first time. It also enabled companies to understand factors such as work-life balance and workplace satisfaction and to correlate these factors to profit sales, and productivity metrics.

The Age of Innovation

This period runs from 2015 to 2020. In this era, organizations devise models to fully understand the data realized during the age of realization. This is where we first see HR data analytics arise as a field separate from HR administration functions and how people analytics can add monetary value to the business mission of the organization. A great example of this is Google’s ‘Project Oxygen’, an internal effort at Google where HR policies were analyzed for the direct dollar value they would add to the bottom line. In this era, a proliferation of models and frameworks for people analytics are tested and refined.

The Age of Value

This era ranges from 2020 to 2025. In this current age of people analytics, the field steps up into its leading position. In the advent of the 2020s, HR data analytics is called upon analyze the bottom-line effects of COVID 19 infection, remote work, and employee well-being.

The Age of Excellence

This is the future of people analytics. A recent Accenture study estimates that there is a value of $3.1 BN to be realized by investing in people analytics practice and technology, due to enhancing the quality of life for employees and enabling work to take place in a more rational and effective manner for everyone. Employee happiness adds to the bottom line.

Why HR data analytics is important for your organization

In order to keep a business afloat, it is essential to have HR data analytics. The reason being is that this type of analytics allows businesses to see where they need to allocate their resources in order to be successful. Not only does it help with analyzing the workforce, but HR data analytics can also help save on company costs.

How HR data analytics are used today

HR data analytics are used for a variety of reasons. The most common uses are:

To help identify and assess workforce risks

An example of workforce risks is labor expenditure on low-margin products, as well as operations that challenge worker morale. This information can help retool business processes so that low-margin processes can be made more profitable by increasing labor efficiency. An example of this can be retooling how a sales team functions, switching from older sales models to modern sales approaches, such as account-based marketing.

To help make better decisions about where to allocate resources

This isn’t just always about trying to cut labor costs. HR data can reveal trends as to what initiatives and teams are showing promise and need investment. It can also show where weaknesses exist in an organization’s talent pool and where hiring should be enhanced, as a measure versus a return on investment basis.

To help improve communication and collaboration between employees

Employee collaboration can help de-silo labor functions and create opportunities to reduce costs, create new products, and flatten the management structure. This also helps employees become more engaged and feel invested in their work.

To help create a more effective and efficient workforce

This is one of the primary drivers for the use of HR data analytics. Like everything in business, increasing ROI on labor expenditures and human resources expenses means greater bottom-line profit.

To help reduce company costs

A corollary to the preceding point, expense reduction helps everyone in the organization for obvious reasons. Specifically, the ability to pinpoint cost savings in an organization can help preserve jobs. By gaining a better picture of how people behave in an organization, employee value can be enhanced and the organization as a whole becomes more competitive and profitable.

How HR Data Analytics Works

Gathering Your HR Data

 

The first step to using HR data analytics is gathering all of your HR data. This data can come from a variety of sources, including:

-Time and attendance records

This should include labor hours spent on freelancers and consultants and anyone who works with your companies in other capacities, such as volunteers. Anyone who contributes labor to your organization should be counted and their behavior measured.

-Employee performance reviews

An obviously vital metric. Employee performance reviews can be a direct snapshot of the company’s culture. HR data is not just simply numerical data that can appear on a graph, but also the written reports that are submitted in reviews. Keywords that appear often in reviews can be tracked and subject to data analysis.

-Hiring and termination records

Another vital metric. Close attention will need to be paid to exit interviews and reporting created so as to identify why employees are moving on. Understanding why employees quit or need to be terminated can point to a money-wasting weakness in the organization. It costs money when employees aren’t retained, and why they do are must be terminated is a vital data point.

-Employee surveys

Hearing directly from your own employees is yet another critical way of gaining insights into how your company runs. Contrary to some views, employees generally want to succeed and develop within the organization. Employee insights can reveal new opportunities for product development, client service, or opportunities to eliminate unnecessary expenses. A business that seriously listens to employees has a powerful tool at its disposal.

All of this data should be present in your HR data analytics platform. Working with tools like Tableau, this data should be handed over to your data science team or consultant for analysis. From here, once you identify trends, you can start making plans. We talk more about who should be on your HR data analysis team, below.

Who In Your Organization Should Provide HR data analytics?

Ideally, the HR data analytics team should be composed of individuals with a mix of skills, including:

-Data analysts

Data scientists are essential in tracking long-term trends in your HR data and seeing developments and patterns that might otherwise not be visible.

-HR professionals

These professionals deal with your workforce every day and have an intimate understanding of the culture of the organization. Their insights will be absolutely necessary for analyzing your people trends.

-Business analysts

Business analysts are necessary to match your business’s processes with your current HR trends. For example, a business analyst can see that an upsurge in requests to work from home may correspond with opportunities to reduce real estate exposure in your organization, realizing cost savings from facility overhead while increasing employee satisfaction with work-at-home arrangements.

-Information technology specialists

Your IT staff is essential in implementing your IT stack, including various HR systems, and in gathering HR data. They will also be vital in helping you enact policies that you create based on your people analytics data, working with the business analysis team to modify the IT stack so that better HR data gathering and functionality is enabled.

But what if I don’t have an in-house people analytics team?

If your organization does not have the resources to create a dedicated HR data analytics team, you can still use HR data analytics to improve your business. You can do this by working with an external consultant or by using self-service HR data analytics tools. Quentelle has a wide suite of tools and expertise to help get you started.

What trends in your HR data can show you

There are a number of different trends that your HR data can show you. Some of the most common trends include:

-Changes in employee turnover rates

Turnover, training, and onboarding are huge headaches for many organizations, and an important HR metric is retention. Whether or not turnover is accelerating or decelerating, and how it compares with competitor organizations, is an important metric.

-Changes in the types of employees being hired

If your organization makes use of work opportunity tax credits, this is a vitally important number. Hiring employees from various WOTC categories can have a huge impact on a company’s taxes, and the benefits of WOTC deductions are not to be overlooked.

-Changes in employee productivity levels

Matching employee productivity levels with revenue metrics can help increase profits while adjusting internal procedures so as to reduce employee stress, and increase the quality of goods and services delivered to customers.

-Changes in the way employees are using company resources

This can be largely innocuous. Business strategists can make great use of this data to change procedures so that there’s less waste and make more efficient use of time. This can make employee life easier, as this can eliminate busy work and enable employees to focus on quality and customer satisfaction.

What benefits can HR data analytics provide?

Visibility is vital in management. A great HR workforce analytics platform can provide you with visibility and insights that can help you increase your bottom line. Below we discuss benefits that can help you in the day-to-day running of your organization.

There are a number of benefits that HR analytics metrics can provide, including:

-Improved decision making

Workforce analytics can be the bird in the coal mine, and help you avoid costly mistakes or find new opportunities for your company to grow and profit by identifying various trends.

-Improved workforce planning

This not only includes traditional labor allocation but also tracking the long-term development of members of your organization. This includes training, worker support via ERP programs, employee tuition and training programs, and other incentives to challenge the growing problem of increasing labor costs due to workforce competition. If your organization can offer more to talent while keeping control of costs, your organization will benefit in the long term.

-Improved resource allocation

This includes assigning employees to projects and maintaining staffing levels, and working to make employees’ jobs easier in challenging positions, while also making sure that areas and projects get the talent support they need. HR metrics are vital for project planning and budget projections.

-Improved cost savings

Finding opportunities to lower costs while maintaining employee work satisfaction and organizational profitability is the road to business success.

-Improved compliance with regulations

The entire space of WOTC work credit and unemployment insurance claims is a case for data analytics platforms. Investment in maintaining HR compliance reduces compliance risk and lowers costs.

The future of HR data analytics

The future of workforce analytics is very bright. With the continued advancement of technology, HR analytics will enable company leadership to make better decisions and tie workplace satisfaction to bottom-line profitability. This is great for company executives, investors, employees, and business partners.

HR analytics enables organizations to:

  • To help make better hiring decisions
  • To help improve employee retention rates
  • To help create more effective training programs
  • To help analyze the impact of changes in HR policies on the workforce

This data can be used with data from other aspects of the organization to capture opportunities, spot problems, and respond in an agile way to the challenges of the marketplace.

These are some current trends that business leaders should be aware of in the coming years:

The use of machine learning to automate HR analytics

This is a huge development that will change the way businesses operate. Machine learning can help identify talent, assess employee engagement, and predict turnover. This technology is still in its early stages, but it has great potential to revolutionize how businesses manage their human resources. Machine learning and data analytics for hr are essential sides of the same practice.

A machine learning strategy needs to be devised for HR data and management of employees throughout their journey through your organization, from initial recruitment to separation or retirement. Much of this data gets lost in traditional models of HR management, but a robust machine learning-based strategy can capture vital data that can help your organization save money and time. Machine learning strategies can help integrate your HR data with other data in your organization and help you capitalize on not only HR trends but other developments in both your organization and in the greater marketplace. Data is integrated and interrelated.

Development of predictive analytics for use in HR data

This is another area where machine learning can be used to great effect. Predictive analytics can help identify which employees are at risk of leaving the company, as well as which employees are most likely to be successful in their roles. This information can be used to improve retention rates and save on recruiting costs. This is also a great aid in budget planning and in crafting medium to long-term strategies for upcoming projects. For example, if a particularly large scale IT initiative may need hundreds of new workers, then the use of predictive HR data can help to reduce labor and onboarding costs

The use of social media data in HR analytics

Social media data can be used to assess an employee’s engagement with their work, as well as their satisfaction with their employer. This information can be used to improve the workplace and make it more attractive to potential employees. This goes for both internal and external social media analytics. Internal data is derived from tools such as slack and the conversations that occur across project management platforms, while external social media information is determined from conversations the company may have via platforms such as Facebook and Twitter with prospective candidates. Both can be subject to extensive keyword and text analysis and tied into the larger analytics schema used by data scientists within the organization.

Language Analytics in HR data

The use of chatbots and language analytics is already happening – the same vendors that offer the website chatbots we are familiar with also offer packages that are used with pre-existing HR service delivery. This aspect of language analytics can reveal trends and concerns among your talent base besides the obvious, and give your company’s leadership a heads up in regards to trends among employees.

Human capital management – Bringing It All Together

The ultimate goal of HR data analytics is to improve human capital management.

This can be done in a number of ways, including:

Assessing the impact of changes in HR policies on the workforce

This is vital since many HR initiatives can represent huge investments in time, money, and other resources. Being able to measure the impacts of programs is vital to saving time and money on HR program investments.

Improving the effectiveness of training programs

Talent development is a vital part of talent retention. Using HR data analytics to measure the impact of internal and vendor-driven training programs is essential to long-term corporate talent development strategy. A firm can only deliver what its labor force is capable of.

Reducing turnover and improving retention rates

As discussed before, onboarding is a huge cost impact. Longer retention means lower labor costs, better service and delivery of products to customers and a better corporate culture.

Improving the quality of hires

The impact of hire quality can’t be overstated. Predictive analytics can be used to to seek out both green and red lights for candidates and make the hiring process faster and easier for both sides. Instead of gut feelings, hiring managers can work in tandem with HR to identify outstanding candidates that match the profiles of prior successful talent.

These are just some of the benefits that comprehensive HR data analytics can bring to a firm. In the long run, a strong HR data analytics segment in your firm’s technology stack will save your company time and money.

Your HR Data Analytics Platform

HR data analytics platform integration with your current technology stack

In order to get the most out of your HR data analytics, it is important to integrate it with your current technology stack. This will allow you to take advantage of all the features and benefits that your HR data analytics platform has to offer.

Some of the most common ways to integrate your HR data analytics platform include:

-Using an API

APIs are application programming interfaces and are a way for applications to talk to each other. Most leading HR data analytics platforms have API options that let these platforms talk to other systems in the business stack, such as finance

-Using a webhook

A type of API that is event-driven. For example, your HR system can send notifications for onboarding and preparation for a new employee to finance and operational systems to establish user accounts when the right kind of webhook is activated within your HR platform.

-Installing a plugin

Many sales and advertising platforms have cross-function abilities that are represented by plugins. Plugins are modules that can expand functionality within your HR technology stack. For example, your HR platform provider may have plugins that talk directly to your finance system when you onboard a WOTC qualifying employee.

No matter how you choose to integrate your HR data analytics platform, doing so will allow you to get the most out of your investment and improve your business.

What Features Are Right For Your Organization

There are a number of different features that you should look for when choosing an HR data analytics platform. Some of the most important features include:

-Data visualization

These modules are essential to produce reports that are fit for presentation to senior leadership or various partners that can parse HR trends in a visual manner, making the data easier to understand.

-Reporting

Working hand in hand with data visualization, reporting functionality, and the ability to build custom reports is essential to understanding HR data trends.

-Dashboards

Custom dashboards are an essential feature for ad hoc reporting and day-to-day functions of all areas that work with HR data.

-Workflow management

An issue of integration with project management and related systems, use of webhooks, and other API calls can open up projects that help workers do their job better. For example, if the HR system sends information to the HR data analytics platform. the HR data platform can in turn trigger processes for onboarding, offboarding, setting up of accounts for things like health insurance or travel expenses, and so on. The HR data analytics platform can be a great aid in workplace automation, which can drive down costs.

-API integration

Your platform should be compatible via API integrations with HR, finance, project management, and other systems. HR touches all aspects of a business, and an HR data management platform shouldn’t be restricted to just talking to other human resources platforms.

-Data security

HR data analytics is just as vulnerable to bad actors and fraud as any other system or platform in a business. An HR data analytics platform should be able to integrate easily into the cybersecurity strategy of the firm. Systems that contain employment data are prime targets for criminals and so should have robust security.

-Predictive analytics

The ability to determine which employees fail or succeed and why they do so can save your organization money by reducing turnover costs, labor expenses, and benefits expenditures. Helping set up employees for success means greater success for your organization

-Talent management

Talent management is an ongoing process in organizations. Your company wants to get as much value from its talent as possible. The ability to place employees where they can be the most productive increases overall talent ROI.

Get Your HR Data Analytics Questions Answered

An HR data analytics platform can help you capture tax credits, verify employment trends, and help you plan for the future. These are just a few of the ways that a HR data analytics platform can help your business.

This is a big conversation. Quentelle has been helping companies with HR technology for years. Would you like to learn more? Contact us and we’ll be happy to help you learn how you can leverage the power of HR data analytics for your organization.

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HR Technology Provider

3 Benefits of Partnering With a Proven HR Technology Provider

Human Resource outsourcing comes in all shapes and sizes, but can be one of the most powerful changes to optimize and safeguard your business. What we’re specifically talking about isn’t full outsourcing, but rather offloading the challenging portions of the human resources (HR) department with software. By partnering with the right HR technology provider, you’re equipping your HR department with the tools they need to function at their very best. However, when choosing an HR service provider, not all are created equally. Here at Quentelle, we have an incredible all-in-one HR software solution that can change the way you do business in many ways– here are just a few of the benefits.

Benefits of Using HR Services Companies

Again, we’re not talking about full human resources outsourcing, but outsourcing the painful, often mundane busywork of how the HR department functions. When you allow your staff to use their HR expertise on improving and optimizing how your business runs, everyone benefits. Here are just some of the high-level benefits you’ll experience when you partner with the best HR outsourcing services available, Quentelle.

1. Empower Yourself to Make Decisions

When you use a proven technology provider such as Quentelle as your internal human resources software, you’re going to put yourself in a position to see many facets of your business in one place. Our platform leverages artificial intelligence (AI) to compile, query, and analyze large amounts of data and uncover trends and patterns. When you’re able to see and manage employment verification, point-of-hire tax credits, unemployment claims, and unemployment tax planning in one place, you’re going to be in a position to plan well, save money, and be at the apex of risk management.

2. Optimize Your HR Workflow

Any small business has an HR team that is constantly busy. Payroll and tax administration, payroll processing, keeping up on regulatory and legal changes, and helping employees with their needs are all integral parts of keeping your company running smoothly. The last thing you want to do is keep your HR team busy keeping track of their HR responsibilities in various methods on different platforms. When you have human resources outsourcing services like our software suite, your valuable employees can focus on the HR processes that need their attention most.

3. A Better Employee Experience

Not only will a proven HR technology partner help your human resources team, but it will also directly provide employee benefits. Our software suite will allow your employees to handle many of their own personal human resources tasks. And when employee self-service is an option, it’s more convenient and quicker for everyone involved.

Quentelle is the Best HR Service Company

Many of the existing HR outsourcing services are scattered throughout various websites and programs, and they can be cumbersome to use well.

When you choose to partner with our team here at Quentelle, you’re choosing the superior alternative to other, more traditional HR service bundles. , We believe in what we call the “power of one,” which for your business means one contract, one platform, on payroll file, and of course, the absolute gold standard when it comes to collaborative service providers.

Let us show you how we handle HR outsourcing differently by empowering your team. If you’re ready to experience one suite of proven solutions and protect yourself from cybercrime, let’s talk.

Our software is smart and simple and can provide you with the best HR services available. Schedule a demo today by filling out a form, or giving us a call.

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things to consider when selecting hr bundle

Important Things To Consider When Selecting An HR Services Bundle

Human Resources departments are known to wear many hats and they are responsible for handling sensitive information on a daily basis. In addition to staffing, employee relations, and payroll, HR is also responsible for administering:

  • Point-of-Hire Tax Credit
  • Verification of Employment and Income
  • Unemployment Claims

As you can see, this is a lot to juggle. So, if you’re wondering if there is a solution that can make these tasks easier and simpler, the answer is YES. Implementing an HR Solutions bundle into your business can help expedite these tasks with ease, saving you time and valuable resources.

Automation

The inefficiencies of continuing to implement outdated and manual HR administrative processes comes with a set of redundancies and risk exposures that will cost you time and money. Think of the additional things your HR team can focus on if only these tasks were automated. An HR Bundle delivers you one platform to manage all these tasks with ease.

Tools That Make it Easy

A common mistake that companies make is implementing a number of tools that do not work well together. Instead of saving time, this wastes time as people will be trying to figure out what goes where and where the information they need can be found. Not only will all of these different software systems use up valuable time, but they can also come at very high costs. Each of these systems has a pretty high price tag attached, and when you add this all up, your company can be losing money. Instead, try using an HR Bundle that integrates all of these systems seamlessly.

Data Source in One Place

One of the key benefits of implementing an HR Bundle into your workflow is that all of the data that you need can be found in one place. As such, you can automate employment verifications while keeping employee data secure. Analyzing the data will also give you valuable insights into trends for you to make informed decisions.

Quentelle Has Your HR Solutions

You do not have to look far for a proven HR Bundle. Quentelle delivers a best-in-class, award-winning HR software suite. We integrate with your process seamlessly and have made it simple to use. Contact us online or call us at 888-565-5515 to get started today.

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HR software for small business

4 Signs You Need HR Software for Your Small Business

Your company can be extremely organized and efficient for its size. But, if you’re not using software to manage your Human Resource processes, you’re missing out on opportunities for streamlining and automation. The fact is that many businesses large and small have grown into the HR processes that they have been using over time. Continuing to rely on outdated systems can prove to be detrimental to the business over time. Think about all of the other things in your business that are software-driven or automated. In this article, we’ll cover the most important signs that you need an HR software for your small business.

1. Inaccuracies That Can Cost You

Regulations, laws, and guidelines can change rapidly and frequently. And, if you’re handling all of your HR needs manually, this can be challenging to keep up with. Your HR department is likely already staying busy with their daily and weekly tasks. Of course, it can be virtually impossible to stay informed and up-to-date on compliance. Compliance and regulatory issues are costly mistakes that are avoidable with HR software. Additionally, when you’re using HR software, you’re increasing the chances that your data will be accurate and consistent.

2. Human Resources Staff Being Overburdened

When you’re not using HR software to manage your human resources department, you’re forcing your employees to handle tasks that can be repetitive and feel menial — even though they’re necessary. If your HR staff seems like they’re constantly trying to keep their head above water with their workload, you should consider HR software. Much of the menial work can be automated so your employees can focus on what is truly valuable: meaningful contributions to your company’s HR processes and operations.

3. You’re Still Not Paperless

This is one of the biggest and most compelling reasons to consider HR software for your company, no matter the size. When your team is wading through stacks of paper to handle things like payroll, benefit specifics, and performance reviews, the amount of efficiency lost is staggering. And we want to make it known that going paperless the right way matters; don’t switch to the wrong software that will be just as much work as pushing paper.

4. Poorly-Managed Data

Remember that when you’re not using the proper software for your HR needs, you’re risking the security of your information. When you choose to store sensitive information of your employees and other facets of the company in Excel spreadsheets, on hard drives, and in other locations that are not secure, you’re putting your entire company at risk of a cyber attack. With a simple, best-in-class software solution you’ll get the security you need for your business’s HR information.

HR Software For Small Business

Quentelle’s ForeSite is the answer you’re looking for. We’re the industry-leading, award-winning innovators that can provide your small business with best-in-class HR software unlike any other.

Smart and simple, we’ll help you where it matters. Schedule a demo today!

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HR bundle

3 Ways an HR Bundle Can Save Time & Money

There are many facets to any company’s human resources solution. The HR department is responsible for some of the most sensitive and crucial tasks within a business. Without functions such as recruiting, hiring, onboarding, training, and administering employee benefits, a company simply cannot function. Certainly, an HR bundle can help a lot!

So it’s time to take a good, honest look at your current HR process and ask yourself if it’s as streamlined and cost-effective as possible. Sadly, for many companies, the honest answer to that question is, “no.”

But in this article, we’re going to show you just some of the ways that an HR bundle can save your company time and money.

1. Automating Menial Tasks

Many HR departments are using antiquated methods to function, so they’re bogged down with redundancy and the need to consistently repeat menial tasks. Most companies are losing money in several ways due to this inefficiency.  Consider that you’re paying valuable employees to complete tasks that aren’t adding value to your company, and are repetitive and tedious. When you automate menial tasks, your HR employees have more time to bring true value to the company.

In the era we’re in, you’d be stunned at how much of the HR bundle can be streamlined through automation.

2. Use Tools That Make the Job Easier

Sometimes an over-abundance of too many “helpful tools” that all function separately is actually more trouble than good. Many HR departments are using a totally different piece of software for each of their primary tasks. When this is the case, it can create an overabundance of manual work. When software systems don’t automatically integrate, it’s a huge waste of time and often large price tags for each of the various tools that end up making the job less efficient and more expensive.

Stop wasting time switching between HR systems that have limited integration capabilities.

When you have a single, streamlined HR bundle, you’re able to save time and money. By having a single award-winning HR platform, Quentelle eliminates the cumbersome need for multiple, different software solutions.

3. One Data Source is Key 

When you’re able to solidify all of your HR data so that it’s coming from one source, the benefits are many. You’ll be able to improve reporting capability and improve data consistency across the board. Additionally, you’ll have fewer errors in things like benefits and payroll. One data source will allow you to have employee data in one place for simple access, and give you the ability to transmit a single payroll file. All of these things will eliminate inaccuracies and help you save money and time by spotting trends and making informed decisions.

Quentelle’s ForeSite Will Save You Time and Money

We have an award-winning, best-in-class HR software suite that will change the way that your company functions. Our advanced technology integrates with your processes seamlessly, and best of all will feel intuitive and simple to use.

Let us show you how we can save you time and money. Schedule a demo today.

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Two businesspeople shaking hands and smiling.

10 Things to Consider When Putting Together Your HR Policies, Procedures & Practices

A company’s Human Resource policies define the inner workings of the business. After all, HR is the interface between the corporation and the people. Your Human Resource policies shape employee experience by defining the regulations that they work within. If HR establishes a dress code, that dress code essentially creates the clothing experience for every employee on the clock, which can entail employees’ comfort levels along with your business’s level of professionalism and formality. When HR defines vacation and leave policies, this shapes when and how employees can take time off. However, it’s not all vacations and uniforms. Human Resources runs far deeper into payroll, regulations, and equal opportunity treatment inside the workplace.

Each complete set of HR policies must include all required regulations, meet acceptable labor standards, and help the workflow run like a well-oiled machine. Even a few minor mistakes can result in lost team members and even legal trouble in the future, so it’s vital that everything is carefully considered as you construct these important central documents. So what should you keep in mind when building your HR policies, procedures, and practices? Let’s dive into the top ten considerations for a new HR stack.

 

1) Catalog Your Regulation Requirements

Mandatory HR policies are defined by regulations and labor laws. The first step in putting together HR policies is to know what is required by law or industry regulations to be included. This includes all legally mandated HR policies and the proper ways to handle any situation the policies may relate to. Document every mandatory policy and every regulation that influences your policies so that all the required work is laid out at the start. Use this as your launching point and a reference to ensure your final documents are fully compliant with legal and industry codes.

 

2) Reflect and Guide Daily Work Experiences

HR policies often miss the mark when it comes to directly helping employees. HR policies should be built to reflect and guide the real-world daily workflow of your teams. A policy may require all tools to be returned to individual cases, but the workflow involves a pegboard where tools are usually hung. Be certain that any HR policies you write can be applied in the actual workflows of company teams. Either refrain from unnecessary detail where you’re unsure about the workflow or be prepared for more flexible policies as workflows naturally adapt and change.

 

3) Correctly Handle Injuries and Incidents

What happens when an employee sustains an injury or is involved in an incident with a coworker? These are two situations where your HR policies are absolutely vital, and many fall short. Prepare your HR policies to swiftly and correctly deal with injury reports, leave, and worker’s compensation claims without creating trouble among working teams. Put in place fair fact-checking and out-of-sight reprimands where necessary. Likewise, have a fast and quiet reporting system ready for coworker conflicts and prepare your policies to safely resolve issues or quickly separate coworkers who can’t resolve their issues.

 

4) Every Policy Must Make a Balanced Impact

When it comes to fair labor and equal opportunity, HR plays a central role. Ensure that each of the policies you write, and the way you write them, impacts the entire workforce evenly. More importantly, make sure no policy unevenly impacts one or more demographics on the team. For example, now outdated dress codes once unfairly targeted women for dress restrictions and appearance expectations. Some policies might unfairly impact parents or religions that worship on Saturday. Be very careful so that your policies are even-handed for every lifestyle, gender, culture, and creed.

 

5) Include Policies for Remote and Hybrid Teams

It’s a bright new world in the post-pandemic industry, and one of the most significant changes is remote work. Companies across the globe have accepted hybrid and remote teams when off-site work was once thought impossible. Whether you are writing policies for a new company or overhauling your old HR policies, be sure to include details for your remote workers and hybrid teams.

Remote work policies will vary because teams are not in the office, don’t see their superior in person, and never have to refill the break room coffee pot. Hybrid teams will need careful management because they blend in-office policies with regular remote work flexibility.

 

6) Alternate or Neutralize Pronouns

Should your handbook default to “He,” “She,” or “They” when it comes to passive pronouns? You will need examples and the occasional pronoun to articulate your policies. The answer is either alternation or neutrality (or both). Alternating pronouns switches between he/him/ and she/her for pronouns. Many textbooks over the decades have used this trick to keep the subject matter both engaging and overall gender-neutral.

If you prefer, however, you can also rely on the safe, neutral pronoun of they/them at any time, and sometimes this is the best approach for fully neutral policy statements. Alternation is best when giving examples.

 

7) Prioritize Timeless Statements – Use Terms That Won’t Become Outdated

An employee handbook can become outdated with surprising speed. Write your HR policies to be as ‘timeless’ as possible. Refer to titles instead of names. Keep dates and ‘this year/last year’ references out of your copy. Avoid policies that might be quickly outdated or go into too much detail on things that can easily change in the near future. The last thing you want is for your handbook to be a snapshot into working life in 2022 and need re-writing by 2023.

 

8) Prepared for Diverse Handicap Accommodation

HR is responsible for assisting disabled employees in finding accommodation. Sometimes this means ordering the special chair or authorizing the purchase of specialized software. However, not all HR teams (and their policies) have a great track record with willing, helpful, and successful accommodation. So aim for the opposite. Strive to write your HR policies to be the most beneficial and prepared to help employees with any handicap accommodations they require.

Remember, when writing your policy, that handicaps come in all forms; from poor eyesight to motor control issues or problems with physical stamina. Another instance could be an auditory processing handicap. Employees might need software, tools, chairs, ramps, or just access to a quiet room. Your policies should never focus just on physical handicaps or those most easily understood. Accommodation comes in many forms, and flexible accessibility is key.

 

9) HR Policies Concerning Cybersecurity

Don’t forget cybersecurity in your HR policy documentation. Today, security measures are something that every employee needs to take, even entry-level associates. Work with your IT team to determine the best cybersecurity code of conduct and policies to help teams maintain their own cybersecurity through device maintenance, workstation access, and more. This is especially important if you give employees devices or allow personal devices to be used for work. Your IT team will have more insights on the right cybersecurity policies to make an HR matter and the proper remedies should issues arise.

 

10) Allow and Prepare for Exceptions to the Rules

Finally, be ready for exceptions. Throughout your policies, leave room for people and situations that don’t fit the mold. HR isn’t about rigid, unbending policies because humans aren’t rigid and unbending. Sometimes, you will need to let someone take a leave day without filling out the paperwork or to start work without the usual two-week waiting period. Use statements like ‘generally’ instead of ‘always’ and ‘avoid’ instead of ‘never’ so that future enforcement of your policies remains flexible instead of becoming rigid.

 

Putting Together Your HR Policies the Right Way

Human Resource policies aren’t just the rules that everyone behaves by. HR policies define your internal company culture and how employee assets are managed. HR includes payroll, regulations, equal opportunity employment, and there can also be serious consequences if your HR documents are constructed without all these necessary considerations. 

Fortunately, with foresight and the expertise of a skilled HR team, your new policies can define a company culture that runs smoothly and supports your employees in all the ways that matter. Contact us today to consult on your plans for your HR policies, procedures, and practices and how you can build and manage them the best way possible.

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