Technology is advancing rapidly when it comes to an employee verification request, and many companies are moving away from the more traditional methods for quicker, more secure, and more accurate methods. Rather than dealing with pay stubs, employment verification letters, and digging up former contracts, you should find a trusted partner to handle your employment verification. This isn’t just a HR issue – verification of employment (VOE) is vital in the government sector and for financial institutions as well.
But who should you choose? And what are some of the most important aspects to keep in mind when doing so? In this article, we’re going to give you some of the most important tips for finding the best voe provider.
1. Be Certain it’s Secure
When it comes to employment verification, the accuracy and quality of the information are essential or the entire process breaks down. You need to find a trusted partner who not only has accurate and up-to-date data, but also takes data privacy, security, and compliance seriously. Be sure that any solution you look at is FCRA compliant, and has SOC I & II certifications. Additionally, always opt for at-rest encryption, proactive threat screening, and masked PII.
2. Be Sure it’s Easy to Use
It doesn’t matter how advanced an employment verification tool is– if it’s too difficult to use easily, it’s only going to slow down your team. More and more, software can be bloated and complex, so make sure that whatever you’re using to handle your employment verification requests it’s not cumbersome to perform simple tasks like confirming an employee’s annual salary, job title, employment history, and other details.
3) Be Sure the Reporting Options are Solid
One shortcoming of many VOE providers is their lack of meaningful reporting options within their solutions. You’ll want a system that allows for you to keep an eye on how many verifications are being requested and why. Is a current or former employee needing voe for a loan? Is a Federal government agency inquiring? Be sure that any solution you choose gives you powerful reporting options. This is especially important for loan origination and KYC (Know Your Customer) functions when drawing up risk profiles.
4) Put Users in Control
This is a simple concept, but it can save your organization lots of time. If you find a solution that allows users to log in and make requests and see certain information on their own, it will limit smaller clerical tasks that your HR team has to handle. We recommend PIN-based solutions that will put the user in control and also limit who can access personal data.
Let Quentelle Handle Your Next Employee Verification Request
Not only is Quentelle the best in class when it comes to your company’s data privacy and security handling employment verification, but we offer the most powerful and simple user experience on the market and excellent reporting. We also allow for PIN-based log-ins for your employees. Not only will we help you handle every aspect of your company’s employment verification, but if anyone in your human resources department has questions we have unmatched client support to help you in any way you need.
Our software is smart and simple and is the perfect tool for your company no matter how many employees you have. Do you have any additional questions? Do you need an employment verification method that you can trust? Let’s talk about how we can help. Schedule a demo today by filling out a form, or giving us a call.